contact@immertwin.com<\/a>\n<\/p>\n\n This policy may apply, as appropriate, to directors, employees, contractors, consultants, freelancers, suppliers and other people carrying out work on behalf of ImmerTwin.\n<\/p>\n
\n A Gibson Consulting Ltd may support certain UK-related operational activities. People working through or on behalf of that company may be expected to follow equivalent workplace, confidentiality, security and professional conduct standards.\n<\/p>\n
2) Our workplace model<\/h3>\n \n ImmerTwin operates a flexible hybrid workplace model designed around the requirements of each role, client and project.\n<\/p>\n
Our activities generally fall into two working environments:<\/p>\n
\n A) Remote and digital production<\/strong>\n B) On-site project delivery<\/strong>\n Working arrangements may vary according to project schedules, client access requirements, travel, technical needs, security restrictions and operational priorities.\n<\/p>\n
3) Flexible and remote working<\/h3>\n \n We support flexible working where it is compatible with effective project delivery, client commitments, collaboration and the responsibilities of the individual\u2019s role.\n<\/p>\n
\n\nRemote working locations must provide a suitable, professional and reasonably secure working environment.<\/p>\n<\/li>\n
\nTeam members are expected to remain contactable during agreed working periods and to attend scheduled meetings.<\/p>\n<\/li>\n
\nProject deadlines, client commitments and agreed service standards must be maintained regardless of working location.<\/p>\n<\/li>\n
\nConfidential discussions and sensitive project work should not be carried out where they can be overheard or accessed by unauthorised people.<\/p>\n<\/li>\n
\nRemote working arrangements may be reviewed where they affect performance, communication, security, safety or service delivery.<\/p>\n<\/li>\n<\/ul>\n
\n Flexible working does not mean that individuals are expected to be continuously available outside agreed working hours.\n<\/p>\n
4) Working hours and availability<\/h3>\n \n Working hours may vary according to role, project requirements, client availability, travel arrangements and the location of the work.\n<\/p>\n
\n People working on behalf of ImmerTwin are expected to:\n<\/p>\n
\n\ncommunicate their availability clearly;<\/p>\n<\/li>\n
\nattend agreed meetings and project sessions;<\/p>\n<\/li>\n
\nprovide reasonable notice of absence or unavailability;<\/p>\n<\/li>\n
\nraise potential delays or scheduling conflicts promptly; and<\/p>\n<\/li>\n
\nrespect agreed working hours, rest periods and applicable legal requirements.<\/p>\n<\/li>\n<\/ul>\n
\n Work outside normal hours may occasionally be required for travel, site access, events, capture sessions or time-sensitive project activity. Such arrangements should be agreed in advance wherever reasonably possible.\n<\/p>\n
5) Client locations and on-site conduct<\/h3>\n \n When working at a client property or project location, team members represent ImmerTwin and are expected to behave professionally and respectfully.\n<\/p>\n
\n\nFollow the client\u2019s access, security, safeguarding and health and safety procedures.<\/p>\n<\/li>\n
\nRespect the property, occupants, visitors, employees and surrounding environment.<\/p>\n<\/li>\n
\nUse equipment carefully and avoid unnecessary disruption to the client\u2019s operations.<\/p>\n<\/li>\n
\nDo not photograph, record, scan or publish restricted areas or content outside the agreed project scope.<\/p>\n<\/li>\n
\nWear identification, protective clothing or personal protective equipment where required.<\/p>\n<\/li>\n
\nImmediately report accidents, damage, hazards, security concerns or other significant incidents.<\/p>\n<\/li>\n<\/ul>\n
\n Site-specific instructions, risk assessments, permissions or method statements may be required for certain projects.\n<\/p>\n
6) Health, safety and wellbeing<\/h3>\n \n ImmerTwin is committed to providing and maintaining safe working practices, whether work is performed remotely, in an office environment, during travel or at a client location.\n<\/p>\n
\n Everyone working on behalf of ImmerTwin is expected to take reasonable care of their own health and safety and that of other people who may be affected by their work.\n<\/p>\n
\n\nWorkspaces should be organised to reduce avoidable physical strain and risk.<\/p>\n<\/li>\n
\nEquipment should be used in accordance with its intended purpose and relevant safety instructions.<\/p>\n<\/li>\n
\nHazards, unsafe conditions and defective equipment should be reported promptly.<\/p>\n<\/li>\n
\nNo person should undertake work they reasonably believe to be unsafe.<\/p>\n<\/li>\n
\nAppropriate breaks should be taken during extended periods of screen-based work, driving, travel or physical capture activity.<\/p>\n<\/li>\n<\/ul>\n
\n Workloads and schedules should be managed responsibly. Anyone experiencing a workplace issue that may affect their health, safety or ability to carry out their role should raise it as early as possible.\n<\/p>\n
7) Equality, inclusion and respectful conduct<\/h3>\n \n ImmerTwin is committed to maintaining a professional working environment in which people are treated fairly and with dignity and respect.\n<\/p>\n
\n Discrimination, harassment, bullying, victimisation, intimidation and other inappropriate conduct are not acceptable.\n<\/p>\n
\n Employment, contracting and project decisions should be based on legitimate business requirements, relevant skills, experience, performance and suitability for the work, subject to applicable equality and employment law.\n<\/p>\n
\n Reasonable efforts will be made to support accessibility and appropriate workplace adjustments where required and reasonably practicable.\n<\/p>\n
8) Communication and collaboration<\/h3>\n \n Effective communication is essential within a flexible and geographically distributed workplace.\n<\/p>\n
People working on ImmerTwin projects are expected to:<\/p>\n
\n\nuse agreed communication and project-management systems;<\/p>\n<\/li>\n
\nmaintain accurate project records and task updates;<\/p>\n<\/li>\n
\nrespond to reasonable work-related communications within an appropriate timeframe;<\/p>\n<\/li>\n
\ncommunicate clearly, professionally and respectfully;<\/p>\n<\/li>\n
\nescalate risks, delays or technical problems promptly; and<\/p>\n<\/li>\n
\nprotect confidential information when using email, messaging, video calls and shared systems.<\/p>\n<\/li>\n<\/ul>\n
9) Equipment, systems and information security<\/h3>\n \n ImmerTwin equipment, accounts, software and digital systems must be used responsibly and protected against loss, damage, misuse and unauthorised access.\n<\/p>\n
\n\nPasswords must be strong, unique and kept confidential.<\/p>\n<\/li>\n
\nMulti-factor authentication should be used where available or required.<\/p>\n<\/li>\n
\nDevices should be locked when unattended and kept appropriately updated.<\/p>\n<\/li>\n
\nClient files should only be stored in approved locations and systems.<\/p>\n<\/li>\n
\nAccess to projects, accounts and information should be limited to those who require it.<\/p>\n<\/li>\n
\nSuspected loss, unauthorised access, phishing, malware or other security incidents must be reported immediately.<\/p>\n<\/li>\n<\/ul>\n
\n Company equipment remains the property of the relevant ImmerTwin entity unless otherwise agreed in writing.\n<\/p>\n
10) Confidentiality and data protection<\/h3>\n \n Team members may have access to commercially sensitive, confidential or personal information belonging to ImmerTwin, its clients, suppliers, partners or other individuals.\n<\/p>\n
\n Such information must:\n<\/p>\n
\n\nonly be accessed where required for authorised work;<\/p>\n<\/li>\n
\nonly be shared with authorised recipients;<\/p>\n<\/li>\n
\nbe stored and transferred using appropriate systems;<\/p>\n<\/li>\n
\nnot be discussed in public or insecure environments; and<\/p>\n<\/li>\n
\nbe retained or deleted in accordance with applicable project, contractual and legal requirements.<\/p>\n<\/li>\n<\/ul>\n
\n Personal data must be handled in accordance with ImmerTwin\u2019s Privacy Policy, applicable data-protection law and any relevant client instructions or Data Processing Agreement.\n<\/p>\n
11) Photography, filming and spatial capture<\/h3>\n \n Photography, filming, 360\u00b0 capture and spatial scanning must only be carried out within the agreed scope of a project and with the necessary client permissions.\n<\/p>\n
\n Before capture begins, reasonable steps should be taken to identify:\n<\/p>\n
\n\nrestricted or confidential areas;<\/p>\n<\/li>\n
\npeople who should not appear in the capture;<\/p>\n<\/li>\n
\npersonal documents, photographs, screens or identifying information;<\/p>\n<\/li>\n
\nsecurity systems, access codes or sensitive operational details; and<\/p>\n<\/li>\n
\ncontent that may require removal, covering or blurring.<\/p>\n<\/li>\n<\/ul>\n
\n Project content must not be published, shared or used for promotional purposes unless this is permitted by the relevant agreement or separately authorised.\n<\/p>\n
12) Travel and expenses<\/h3>\n \n Travel may be required for capture sessions, client meetings, assessments, training, events and other project activities in France, the United Kingdom and internationally.\n<\/p>\n
\n Travel should be planned responsibly, taking account of cost, safety, scheduling, project requirements and environmental impact.\n<\/p>\n
\n Business expenses must be reasonable, properly documented and incurred in accordance with the applicable agreement or approval process.\n<\/p>\n
\n Anyone travelling on behalf of ImmerTwin is expected to comply with applicable immigration, driving, insurance, health, safety and client-site requirements.\n<\/p>\n
13) Environmental responsibility<\/h3>\n \n ImmerTwin aims to reduce unnecessary environmental impact while maintaining effective client and project delivery.\n<\/p>\n
This may include:<\/p>\n
\n\nusing remote meetings where an in-person visit is not required;<\/p>\n<\/li>\n
\ncombining site visits and project activities where practical;<\/p>\n<\/li>\n
\nreducing unnecessary travel and duplicate capture activity;<\/p>\n<\/li>\n
\nusing digital documents and project records where appropriate;<\/p>\n<\/li>\n
\nmaintaining and reusing equipment responsibly; and<\/p>\n<\/li>\n
\nworking with local suppliers and professionals where suitable.<\/p>\n<\/li>\n<\/ul>\n
14) Raising concerns<\/h3>\n \n Workplace, conduct, safety, security, equality or wellbeing concerns should be raised promptly so that they can be considered and addressed appropriately.\n<\/p>\n
\n Concerns can be reported to the relevant project lead, director or by contacting:contact@immertwin.com<\/a><\/strong>.\n<\/p>\n\n Reports will be handled as sensitively and confidentially as reasonably possible, subject to the need to investigate the matter, take appropriate action or comply with legal obligations.\n<\/p>\n
15) Changes to this policy<\/h3>\n \n We may update this Workplace Policy to reflect changes in our business, working practices, services, legal obligations or operational requirements.\n<\/p>\n
\n The \u201cLast updated\u201d date at the top of this page indicates when the policy was most recently revised.\n<\/p>\n
[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"
Workplace Policy – ImmerTwin\u2122 Effective date: 28 July 2026 Last updated: 28 July 2026 This Workplace Policy explains how ImmerTwin SARL (\u201cImmerTwin\u201d, \u201cwe\u201d, \u201cus\u201d) organises its working environment and approaches flexible working, remote work, on-site project delivery, professional conduct, health and safety, collaboration and information security. ImmerTwin operates a flexible, hybrid and project-led workplace model. […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":27564081,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","_monsterinsights_skip_tracking":false,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"dipi_cpt_category":[],"class_list":["post-27747286","page","type-page","status-publish","hentry"],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t